Department: Warehousing

Role reports to: Warehouse Manager

Location: Bicester, UK

Are you organised with excellent attention to detail and capable of managing a busy, varied workload?

We are recruiting for a Warehouse Administrator to join our team on a 25–30 hour per week permanent contract. The actual working pattern can be discussed at interview.

Your role will be to take responsibility for ensuring the smooth running of the office administration of our Bicester Operations. This will include some HR administration, acting as a main point of contact between head office and the warehouse.

Responsibilities

General

• To provide cover and support to all colleagues in an administration capacity when needed.
• Assisting with general office duties.

Operational

• Welcome and check in guests and visiting team members from other sites, including the issue of fobs for security clearance.
• Complete permits to work for contractors on site.
• Book in GRN and check all NC deliveries (Amazon).
• Manage QA responsibilities when the team is absent, on all consumable deliveries and orders.
• Update notice boards, staff schedules and operational trainings.

HR Admin (with support from the HR team)

• Performing various administrative tasks to support the HR department and Warehouse Manager, such as filing paperwork, managing correspondence, and organising HR-related events or meetings on site.
• Assisting with HR and H&S training initiatives including E-Learning.
• Note taking and logging meetings and follow ups as required.
• Supporting and assisting the HR and warehouse team in ad hoc campaigns (e.g. Surveys and events).
• Managing on site employee data and personnel records.
• Assist with the smooth induction of new starters - including the completion of new starter forms.
• Send weekly staff updates to HR.
• Manage weekly and monthly timesheets, ensuring the submission is accurate and on time.
• Any other ad hoc duties as required to meet the needs of the business.

Skills & Experience

• A desire to grow with the role.
• Flexible, team player with a can-do attitude.
• Confident communicating clearly and professionally.
• Able to always act in an honest and ethical manner.
• Able to comply with company and H&S guidelines.
• Able to keep all matters relating to the company and employee information confidential.
• Confident user of MS Office packages including Word, Excel, PowerPoint & Outlook.
• Experience in managing and maintaining employee records and handling financial administration tasks, desirable.
• Must have a good command of the English language, both written and spoken.

We have everything covered

• Competitive basic salary
• Bonus scheme*
• Income protection insurance*
• Life Insurance*
• Access to help@hand total well-being app (including EAP and access to Benefit hub discounts and savings)
• Pension
• Employee referral scheme
• Bespoke training and development opportunities
• Opportunity to buy health cash plans
• Cycle to work scheme
• Regular employee appreciation events
• 25 days holiday plus the usual bank holidays (pro rata)

*Subject to T&Cs

Medline is committed to reducing our carbon footprint, developing responsible products, supporting our employees and local communities, and promoting high ethical standards internally and among our supplier partners. Click here to discover what Medline is doing to make healthcare more sustainable for people and the planet.