Purpose

The objective of a Tender Administrative at Medline is the preparation and review of bids and tender documentation with the Public Administration, preparation of samples, registration and control of guarantees. You will work in coordination with the Sales and Customer Service departments to ensure compliance with deadlines and technical documentation required for the submission of bids.

Specifically, we are looking for a professional to support the Sales team both in Spain and Portugal.

How can you help us?

• Analyzing tender documents and coordinating with the Sales department those tenders to which the company must apply.
• Reading and reviewing tender publications in the BOE and checking if there are products from our portfolio to tender.
• Collecting the necessary data for the preparation of tenders in accordance with the tender conditions, technical sheets and prices (review of the deadlines for the submission of the tender and coordinating with the Sales and Marketing departments for the collection of all data).
• Control and maintenance of tender databases.
• Collaboration with the Marketing department and Product Divisions for the preparation of product data sheets.
• Follow-up of guarantees. Control of the terms, status, preparation and conditions of revision and delivery of documentation.
• Management and control of samples for competitions and promotion.
• Filling and scanning of documentation for the tendering department.

Are you our match

• Two (2) years’ experience performing duties in tenders and contracts.
• Bachelor’s degree in business management, Law; or equivalent qualification in a related discipline Bachelor of Law Degree from a recognized institution
• Bilingual level in Spanish
• Desirable intermediate level of English
• High usability of MS Office (Word, Excel, PowerPoint, etc.)
• Valuable experience of at least one year in an administrative role, especially in the Medical Devices sector.
• Ability to be methodical, organized and prioritize tasks in a high-workload environment
• Customer Orientation with high communication skills
• Used to working to detail, to deadlines and in teams.

We have everything covered

• A hybrid work system: two days at home/three at the office 
• Shorter working day every Friday of the year, the months of July and August and at Christmas!
• 25 days' vacation - Because we also focus on personal development
• Meal vouchers 
• Company pension plan - We increase our contributions to your pension plan throughout your employment because setting you up for a successful retirement is important to us
• Life insurance and medical insurance
• Fresh fruit, free coffee, subsidised lunch and other benefits 
• Comprehensive induction by experienced colleagues - An individually tailored onboarding plan and fixed contacts so you can be off to a great start
• Modern Workplace - Environment with restaurant services, gym, bank, post office and transport
• Employee Assistance Programme – So that your mental well-being is taken care of
• A range of training opportunities - We actively support you in your development

At Medline Iberia, we believe that diversity and inclusion are essential for achieving success and fostering innovation. We are committed to promoting an inclusive work environment where everyone is valued and respected for their unique differences. Through our selection processes, we are dedicated to ensuring equal opportunities and fairness for all candidates, regardless of their background, gender, sexual orientation, age, disability, religion, or any other personal characteristic.

Medline is committed to reducing our carbon footprint, developing responsible products, supporting our employees and local communities, and promoting high ethical standards internally and among our supplier partners. Click here to discover what Medline is doing to make healthcare more sustainable for people and the planet.