*We are moving from our current HQ Arnhem office (next to train station Arnhem Centraal) to a new office in central Utrecht in the summer of 2025.

About Medline

With roots dating back to 1910, Medline is a leading manufacturer and distributor of medical products. Our 30,000 employees around the globe provide high-quality surgical supplies, medical devices and solutions that healthcare professionals need to deliver the very best care possible in a variety of care settings.

Purpose

Medline continues to expand its business through strategic acquisitions, supplementing an already extensive reach across Europe, Middle East & Africa (EMEA). For this reason, the Marketing and Communications team is looking for a Junior Events Coordinator. In this role, you will be responsible for planning, coordinating, and executing events from start to finish.

Activities and Responsibilities 

Event planning & coordination

• Be responsible for planning, coordinating and executing events of different sizes and with varying audiences, from start to finish (e.g. annual sales event for Europe and distributor meetings);
• Manage all events-related operations including registration, agenda planning, travel coordination, ground transportation, and venue communication;
• Be in charge of all forms of communications (before, during and after) that are related the event;
• Serve as the main point of contact for the event, as well as define and manage how information will be collected, processed and disseminated;
• Attend meetings in person across the EMEA region as needed. 

Industry Events

• Plan and oversee industry events, including trade shows, conferences;
• Manage event logistics and coordinate with internal teams, vendors, and stakeholders to ensure smooth execution;
• Analyse event success and provide post-event reports;
• Advise on a strategy to increase leads and customer retention;
• Advise on local trade shows with layout and design;

Vendor and stakeholder management 

• Negotiate contracts with vendors on Medline’s behalf, with full understanding of related policies and protocols;
• Collaborate with internal stakeholders (e.g. legal and compliance, other marketing teams etc.) as is necessary;
• Liaise with external vendors like photographers, audiovisual creatives, etc.;
• Manage timelines to ensure event deliverables are on time;
• Plan all events with attention to financial constraints and budgets;
• Establish and maintain relationships with vendors, venues and collaborators (internal or external).

Evaluation 

• Explore and implement ways to improve meetings and present new ideas/innovations effectively;
• Conduct post-event follow-ups, evaluations, and evaluate/tend to relationships with vendors and sponsors.

Job Requirements 

• Bachelor's degree in Event Management, Hospitality, Business, or a related field — or equivalent professional experience
• Minimum of 2 years' experience in meeting and event planning or hospitality management
• Fluency in English is required; professional proficiency in at least one additional European language (such as Spanish, French, German, Dutch, Italian, or Slovak) is preferred
• Experience working in an international and/or multicultural environment
• Willingness and ability to travel as required
• Strong problem-solving, organizational, interpersonal and communication skills
• Highly detail-oriented and able to prioritize tasks and manage multiple projects, and meet deadlines 
• Proven skills in budget and time management
• Ability to work both independently and collaboratively, with colleagues and stakeholders at all levels - internal or external
• Comfortable and confident interacting with individuals across all levels of an organization

Benefits

• A comprehensive introduction by experienced colleagues - An individually tailored onboarding plan and fixed contacts so you can be off to a great start.
• Company pension plan - We increase our contributions to your pension plan throughout your employment, because setting you up for a successful retirement is important to us
• 26 days of vacation
• A range of training opportunities - We actively support you in your professional development
• Fresh fruit, free coffee, monthly team lunch and other benefits, such as a fitness plan reimbursement
• Employee Assistance Program – So that your mental well-being is also taken care of
• Hybrid working options - To make your work flexible and productive
• NS Business Card 2^nd class reimbursement for commuting between home and work by train
• International working environment - Our European headquarters is truly diverse.

We believe our Medline teams are stronger with different perspectives and experiences. We value a diverse workplace and encourage everyone to apply regardless of nationality, ethnic origin, gender identity and expression, sexual orientation, physical or mental disability, age, religion or creed, marital status or any other personal characteristic. We are looking forward to your application.