Legal Operations Analyst 

Department: Legal 
Reports to: General Counsel EMEA
Location: Utrecht, The Netherlands
Contract: 28 hours

About us

Medline is a leading provider of medical-surgical products and supply chain solutions, serving all points of care. Through a wide-ranging product portfolio, a robust supply chain network and modern clinical solutions, Medline helps healthcare providers (HCPs) improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, United States, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. Outside the US, Medline International B.V. serves as headquarters of the EMEA region and is located in the Netherlands (currently Arnhem, moving to Utrecht mid-September 2025). To learn more about Medline’s operations in Europe, visit www.medline.eu.

Purpose

You will work on a broad range of legal business, operational and performance management related tasks, interacting with colleagues and vendors building effective client relationships.

How can you help us?

• Enhance operational efficiency by employing critical thinking and creativity to optimize business processes that the Legal team is or should be involved in, and develop (AI based) solutions to address repetitive and/or administrative tasks
• Coordinate mandatory legal entity tasks (a/o annual compliance) and KYC requests through selected vendors
• Steer outside counsel management, by creating record of preferred law firms, engagements, keep track on legal spend, and provide updates and trend analysis to management
• Support litigation management, by creating record of pending litigation and threatened claims, and quarterly alignment with finance colleagues on accruals and progress
• Support trademark management, act as liaison with internal customer, identify trademark protection needs and support in infringement claims
• Create legal awareness trainings and steer roll out
• Track project progress, ensuring that outputs are accurate and meet established performance metrics
• Identify potential risks and develop strategies to mitigate them
• Support due diligence in M&A projects

Are you a match?

• At least 5 years of experience in legal operations in a corporate legal department or Big4
• A bachelor’s degree in law  
• Strong communication and interpersonal skills
• Highly self-motivated with an exceptional ability to multi-task
• Legal design skills preferred

All candidates moving forward in the process, may be asked for a portfolio to showcase their work, including writing and work product samples

The successful candidate will be able to:
• Synthesize multiple sources of information, apply conceptual models, recognize patterns and draw and defend conclusions
• Interpret business requirements and propose improvements for greater efficiency and effectiveness
• Deliver precise and complete high-quality output, as well as identify and lead targeted change initiatives
• Collaborate effectively across the Medline organization in and outside EMEA
• Challenge and question assumptions and propose alternative and bold solutions
• Craft a presentation story line and create compelling visuals to demonstrate proposed solutions and analyses.

What we offer

• A one-year contract for 28 hours per week, with the expectation of a permanent contract following successful completion
• Market based base salary and a bonus plan
• Training opportunities
• Employee Assistance Program and wellness allowance
• 26 vacation days for a full-time vacancy 
• Hybrid working options (2 days in the office minimum)
• International working environment

Ready for a new challenge?

Medline thrives when everyone feels truly connected and empowered to contribute their unique insights. We aim to ensure an environment where every individual feels a strong sense of belonging and is fully engaged. We're eager to welcome applicants, regardless of background and/or lived experiences, recognising that our differences in perspectives enables us to carry out our mission to help improve healthcare delivery and outcomes. We look forward to receiving your application.

Contact

Please apply below with your CV before 25th of August.  We look forward hearing from you!

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